Built in one day · $2,500
AI Invoice Processing for Small Business — Built in a Day
Manually keying supplier invoices into Xero is nobody's best use of time — but somebody has to do it.
An AI document handler reads every invoice that hits your inbox, extracts the amounts, GST, line items and due dates, and posts them straight into Xero or MYOB.
Built in one day for $2,500. Your bookkeeper gets their life back.
How It Works
Brief us
30-minute call. You walk us through your process. We agree what gets built today.
We build
We build your AI agent on the day. You can watch it happen in real time.
It runs
By 5pm it's live and handling real work. Tomorrow you wake up to less admin.
What It Does
- Monitors an inbox or shared drive for new invoices
- Extracts supplier, ABN, amount, GST, due date, line items
- Matches each line to the right account and tracking category
- Pushes it into Xero/MYOB/QuickBooks as a draft bill
- Flags anything unusual (duplicate, price jump, mismatched GST) for review
- Handles PDFs, photos of paper invoices, and forwarded emails
Example Build
A 25-person construction business
Their bookkeeper was spending 12 hours a week keying in supplier invoices. We built an AI handler that reads every invoice from a shared inbox, extracts all the fields, and drafts bills in Xero with the right account codes. She now spends 90 minutes a week reviewing, approving and chasing exceptions.
What It Costs
Maintenance
From $200
per month · retraining + improvements
Optional. You can also run it as-is — you own the code.
Common Questions
- Will it post directly, or just draft?
- Your call. Most clients start with 'draft only' so a human approves before it hits the ledger, then move to auto-post for trusted suppliers.
- What about photos of paper invoices?
- Handled. Staff can snap a photo from their phone, text or email it in, and the agent reads it the same way.
- Does it work with Xero, MYOB and QuickBooks?
- Yes, all three. Plus most other major accounting platforms — if it has an API, we can connect.
- Is it secure?
- Data stays in your own cloud account. We don't store invoices on our side. Everything runs on accounts you own.
Let's build yours on a Build Day.
$2,500 flat. One day. Deployed and running by 5pm — or we don't bill you for the day.